Meeting Time Planner
Find the perfect meeting time across timezones with our visual planning tool.
How It Works
Add your timezones
Search and add the cities or timezones of all meeting participants. Popular cities like New York, London, and Tokyo are available with one click.
Visualize the overlap
See a visual timeline showing work hours across all timezones. Green bands highlight where work hours overlap, making it easy to spot available slots.
Get the best time
Click "Best Time" for an AI-suggested optimal slot that scores highest across all participants' work hours, or click on the timeline to manually select a time.
Share and schedule
Copy formatted meeting times for all participants, download an .ics calendar file, or share a link that pre-fills the meeting details for others.
Features
- ✓Visual 24-hour timeline with work hours overlay
- ✓Automatic best-time suggestion across all timezones
- ✓Customizable work hours per participant
- ✓Copy formatted meeting times in one click
- ✓Download .ics calendar files for any calendar app
- ✓Shareable links with pre-filled meeting details
- ✓DST-aware — handles daylight saving time transitions
- ✓Save and load timezone groups for recurring meetings
- ✓Works entirely in your browser — no data sent to servers
- ✓Free, no ads, no account required
Common Use Cases
Remote Team Standups
Find the daily standup time that works for team members in New York, London, and Tokyo. The planner highlights where all work hours overlap.
Client Calls
Schedule calls with international clients at times that respect everyone's working hours. Copy formatted times to include in meeting invitations.
Conference Planning
Plan virtual conference sessions that maximize attendance across multiple continents. Download .ics files to add sessions to any calendar app.
Start Planning
Open the meeting planner to find the best time for your next international meeting.
Open Meeting Planner